Sr. Director- Government Accounting
AP. Professionals (Buffalo, New York)

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Financial and Government Contract Accounting and Financial Reporting

·        Develop and/or enhance methodology and documentation behind generation of Indirect Overhead and G&A cost rates, including unallowable cost treatment. Oversee calculation of, and perform quality control review of documentation for, these rates. Ensure communication and distribution of rate calculations to be applied to Government contracts and/or for use in Government proposals or other financial projections to Division Finance, Contract Administration and Business Development personnel.

·        Develop and/or enhance procedures and documentation for the annual issuance of Certified Operating Statements. Oversee preparation and issuance of these Statements, including providing necessary guidance to others in the Department, as well as Beers & Cutler government contracting consultants, on conducting such work. Review supporting files and workpapers to ensure financial accuracy and compliance. Oversee identification and communication of issues and findings to Senior Management through escalation process and coordinate resolution as needed. 

·        Oversee preparation, and perform quality control review, of required Federal Government Contracting filings such as annual Incurred Cost Submissions, CASB Disclosure Statements. Coordinate activities with HQ and Division personnel for review of direct and indirect unit activity, including research and analyses with respect to unit definition and treatment. Lead development and enhancement of related costing models.

·        Research and provide guidance to Division and Department personnel on the interpretation of unusual or complex contract language.  Complete issue resolution to reduce exposure and ensure compliance with client contract and Federal government requirements.  Perform extraordinary analysis or special projects, self - initiated or as otherwise requested by Senior Management.

·        Recruit, develop, motivate and counsel employees to ensure period reporting properly reflects the economic activity of the Government Services Division in conformance with client contracts, GAAP, FAR, DFARS, CAS and company's standard policies and procedures. 

·        Ensure training programs are implemented to enable accounting staff to function as empowered, accountable individuals in a team environment and to ensure understanding and acquisition of appropriate skills and knowledge and monitor results.  Oversee team workloads to develop accountants and utilize individual strengths in order to maximize department effectiveness. 

·        Lead initiatives to identify, develop, document and implement policy and procedural changes to improve current accounting and controls, and to document and implement appropriate policies and controls to meet the needs of newly emerging business endeavors.  Oversee the development and implementation of new accounting processes and revision of existing systems so as to maintain the appropriate level of information availability, accurate financial reporting and compliance with contractual and legal requirements.  Oversee the development of system documentation and department procedures so as to ensure accurate processing of data and analysis and existence of effective control procedures.  Update training materials and oversee staff training to ensure compliance with Company policies as they relate to Sarbanes-Oxley and monitor results.

·        Oversee Departmental efforts to ensure client guarantees and incentives, accruals and reserves, and other contractual items are properly recorded on the Company books on a timely basis in accordance with GAAP and client contract terms.  Monitor and review performance of accountant analyses and reconciliations of account activity to reduce financial exposure, promote escalation and resolution of outstanding issues, and ensure accuracy of financial information.  Provide direction to enable accountants to resolve outstanding issues, recommend action, and make appropriate decisions. Oversee customer service and provide objective accounting direction and guidance to field management, Division/field finance and department accountants to ensure compliance with GAAP, client contractual agreements, and policies. Provide strategic and technical guidance to ensure organizational objectives are accomplished.  Track and identify processing, accounting, and training issues and make recommendations. 

·        Assist the Division in reviewing accounts receivable, fixed assets, inventory, reserves, and liability balances to ensure proper management and timely recording.

·        Ensure all approvals are obtained in accordance with policy as they relate to the disbursement of capital funds or commitment of financial obligations.

·        Coordinate Financial Period Close activities with Division Finance, including final tabulation and verification of financial results. Oversee Department's review and analysis of financial reports and transactional activity to identify potential accounting concerns, and ensure accuracy of financial reporting.

·        Develop and assist in the training of Operations, Finance, Contracts Administration, Human Resources, and Business Development personnel on topics concerning control, accounting reports, policies and use of information systems.

·        Provide financial and government contract accounting advice to Legal, Finance, Business Development, Contract Administration, Human Resources, and Operations personnel regarding accounting and compliance issues where required.

·        Develop and implement specialized Federal Government Contracting administration, finance and compliance policies and procedures to ensure compliance with GAAP, Federal regulatory requirements, and client contractual agreements.  Develop written department accounting and processing procedures as applicable.

Auditing and Compliance

·        Direct and oversee all Defense Contract Audit Agency (DCAA) audit activities, including all follow-up, as required. Perform risk assessment and analyses of significant activity variances and financial trends as warranted to identify and minimize areas of audit exposure. Communicate directly with DCAA Supervisors and Lead Auditors, and provide direction to other  personnel (HQ, Division, FSC, and Dept.), in coordinating these audit activities and addressing informational needs. Lead the Department in planning, prioritizing, scheduling, staffing, and conducting DCAA audit activities, including issues resolution. Communicate deficiencies through escalation procedures to Senior Management (HQ, Division, and FSC) as warranted and work with them to develop management responses and corrective action plans. Develop methodology and workpaper standards in order to ensure adequacy and effectiveness in meeting audit requirements, as well as provide guidance to the Dept. on satisfying documentation requirements.

·        Function as a liaison with internal auditors, external auditors and the Financial Quality Assurance department to support attestation as to the accuracy of financial reporting, effectiveness of internal control, and Sarbanes-Oxley compliance. Develop, promote, and monitor company's adherence to standards and procedures ensuring adequacy of supporting financial information and workpaper documentation.

·        Coordinate with various HQ and Division Departments – Procurement, Legal, Business Development, Finance and Compliance Audit, Contract Administration and Pricing, and Human Resources - to ensure that company is in compliance with Federal regulations.  Identify and/or participate in Division initiatives or company-driven process improvement projects.  Assume a leadership role in outlining, planning, development, testing, implementation and results monitoring to ensure project objectives and Federal regulatory requirements are met.

·        Follow up on Unit level contract compliance audits as required.  Participate in "special request" audits in response to cases of suspected fraud or other issues requiring investigation.

·        Review Audit reports for major or recurring problems and recommend improvements.  Work with the field operators and Division/field finance to implement improvements and corrective actions.

·        Continually monitor compliance with the existing system of internal controls within the Division.  Evaluate the adequacy of existing internal control systems.  Develop recommendations to revise existing policies and to develop new policies to maintain a strong internal control environment, and comply with Sarbanes - Oxley requirements

·        Provide assistance to Corporate Compliance Audit and Division Finance in developing and maintaining respective audit program as requested.

Cost Accounting

·        Oversee the controllership for all Administrative units in the Division. Ensure transactions are processed for the admin units and ensure period results properly reflect activity.

·        Analyze administrative costs, assess trends, raise issues, and communicate recommendations to the Division Finance staff to improve forecasting and management of such costs.

·        Ensure systems and information are in place to enable the analysis of operating statistics of current business to assist in the costing of new business and the preparation of Division financial plans

Budget/Forecast

·        Assist in the development of annual budgets for the operations.

·        Coordinate the recording of budget into the company information system.

·        Provide analysis as needed to assist in the development of forecasts.

Systems

·        Support the development and implementation of information and transaction systems that will enable accurate, fast, low cost process improvements.

·        Analyze the manual and automated systems procedures and controls for which the department is responsible and maintain a constant systems upgrading program by developing and assigning projects for revisions and pursuing these objectives to their fruition.

·        Initiate or participate in division initiatives or Company driven process improvement projects.  Take leadership role in outlining, planning, development, testing, implementation and results monitoring to ensure project objectives are met.

·        Ensure accounting system changes remain in compliance with FAR, DFAR, CAS, GAAP, Company polices and the Sarbanes-Oxley Act.

·        Support the development of the accounting information systems that meet the reporting needs of the Government Services Division.

Minimum Education/Experience Required:

·        a BS in Accounting/Business/Finance,

·        10 - 12 yrs in-depth accounting exp., including:

§         5 – 7 years of demonstrated in-depth Federal Government Contract Accounting, financial/internal audit experience, and/or contract accounting experience

§         5 - 7 years of managerial experience

·        Knowledge of Federal Contracting Regulations, Federal Acquisition Regulation (FAR) cost principles, and Cost Accounting Standards is required

·        CPA or CMA (preferred)