Senior Executive Assistant
QUAD656 (Philadelphia, Pennsylvania)

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Prestigious organization located in Center City Philadelphia is looking for a polished and professional Senior Executive Assistant to provide administrative support to two top level executives.

 

Responsibilities

Serve as liaison for Philadelphia office; clients and other contactsCoordinate Managers’ meetings and luncheons with department personnel and visiting company officersServe as department liaison; coordinate meetings and lunches; field inquiries and requests from office and company for Banking Department; coordinate training for Administrators Manage and plan Managers’ calendars: schedule appointments; coordinate arrangements for internal and external meetings, board meetings, travel, etc.; Provide phone coverage for Managers; provide phone backup for Banking department Type handwritten correspondencePrepare expense reports and bill paymentsCreate and maintain databasesProduce specialized reportsSet up conference calls, lunch meetings, departmental meetings for ManagersReconcile expenses, pay bills, order products, manage subscriptionsMake travel arrangements for ManagersPlan various events, dinners, functions, visiting board meetings, etc.Daily Banking client contact: prepare wires, check balances, buy and sell funds, make transfers between various clients' accounts, etc. Prepare documentation to open/close client accountsFile and maintain Banker’s credit filesFulfill customer service requests for clientsPrepare presentations for marketing proposals - edit, scan graphics, print, and bind

 

Qualifications

Bachelor’s degree required; banking background a plusMinimum of three years recent Executive support experience; preferably supporting a CEO of a mid to large size organization/corporationKnowledge of Microsoft Office programs and internet search engines Must be very detail orientedMust be able to discreetly handle sensitive and confidential materialMust have professional appearance and demeanor; must be able to speak effectively with executive level audiencesDemonstrated ability to work with VIP clients and senior managementExceptional written/verbal communication and organizational skillsAble to work both independently and in a team environmentAble to perform long-range tasks while handling short-term interruptions 

QUAD656, a Certified Women Owned Business, specializes in the placement of Accounting, Financial, Human Resource, Administrative, and Enterprise Resource Planning (SAP, Peoplesoft, and Oracle) professionals on a Direct Hire, Temporary, and Project Staffing basis. Our recruiters have professional backgrounds in these disciplines which enable us to better understand the hiring needs of our clients and the backgrounds of our candidates.  QUAD656… "Your Link to the Marketplace"