Senior Administrative Assistant
Waggener Edstrom Worldwide, Inc (Portland, Oregon)

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Senior Administrative Assistant – Portland, Oregon

Waggener Edstrom Worldwide, named PR Week’s Large Agency of the Year for 2004, and the Holmes Report’s Best Large Agency to Work For in 2006, is one of the world’s leading independent multiservice public relations firms. The ideas, customs, interests and traditions that make up Waggener Edstrom's culture are the result of the contributions of the more than 800 employees. Over the past 25 years, our commitment to Innovation Communications has driven the way we deliver value to people who influence opinion in the marketplace and - through our insight, influence and sheer passion - has propelled our innovative clients to the forefront of their industries. With roots in technology, Waggener Edstrom Worldwide’s Global Practices now encompass Consumer Marketing, Corporate Communications, Environment, Healthcare, Public Affairs and Technology.

Waggener Edstrom Worldwide is a global agency, headquartered in Seattle with wholly-owned offices in Austin, Beijing, Boston, Brussels, Dallas, Hong Kong, London, Munich, New York City, Paris, Portland (OR), San Francisco, Shanghai, Singapore and Washington, D.C., and affiliates in nine other markets.

Our services include strategic communications, crisis counseling, press release production, translation, media relations and training, news monitoring, event management and direct marketing.

The company is committed to hiring and developing the talents of the best and brightest and ensures that professionals have a working environment that allows them to thrive and rewards creativity and innovation in the craft of communications.

Overview
The Waggener Edstrom Worldwide Research & Discovery team is comprised of expert researchers and analysts well-versed in gathering, synthesizing, and packaging information for maximum value. The team is relied upon to quickly locate, organize and analyze complex data and information and create research products and deliverables that aimed at providing maximum benefit and insight to clients.

This is a very fun, challenging and rewarding team to work on with a high degree of visibility. If you are a seasoned administrative professional who enjoys research and discovery we want to hear from you!

Responsibilities

·         Provide a high level of strategic, thoughtful support to a team, prioritizing the needs of the team lead

·         Manage the calendars of the team lead

·         Process team lead e-mail

·         Manage logistics for team travel, client meetings and activities, and teleconferences

·         Screen incoming calls, correspondence and interoffice materials; determine priority and respond appropriately.

·         Process senior team members’ expense reports

·          Errands for business reasons as needed

·         Coordinate shipping for daily Federal Express packages and oversee faxing projects

·         Maintain high level of customer service (both to internal and external clients)

·          Maintain confidentiality in all aspects of support role

·         Leadership/mentorship role with other administrative team members

·         Act as liaison between senior team members, organizations, internal and external clients and media

·         Responsible for researching relevant or industry specific data/information and drafting/composition of reports and memos. Edit documents as requested. Frequently develop or write correspondence on behalf of team. Create and format documents and presentations electronically

·         Keep appropriate team/client files and records as requested to ensure completeness, historical accuracy and easy retrieval of information. Responsible for central filing system, including hard copy and electronic, in accordance with agency guidelines.

·         Understand the agency’s business and how the team’s priorities fit into larger agency business goal

Qualifications

·         High school education with a preference of an additional two to four years of university and/or trade school, or other administrative training in business, office administration or secretarial services

·         Five to seven years equivalent level of experience, preferably in a similarly fast-paced and demanding environment

·         Ability to accurately keyboard at 60+ wpm

·         Proficiency in MS Word, Excel, Outlook and PowerPoint is required

·         Ability to be objective and discreet with sensitive information

·         Ability to demonstrate a high degree of professionalism

·         Ability to manage high levels of stress

·         Ability to work in a team setting with diverse personalities

·         Ability to work independently with little to no supervision

·         Basic math ability

·         Excellent grammatical, editing and proofreading skills

·         Excellent organizational and prioritization skills

·         Possess excellent oral/written and interpersonal communication skills

·         Professional/voice appearance

·         Strong sense of professional savvy and ability to exercise accordingly

·         Working knowledge of office and administrative procedures, including office machines and computer hardware/software

How to Apply:

Waggener Edstrom Worldwide believes its people are its greatest asset. The company offers outstanding professional development and competitive compensation and benefits.  Waggener Edstrom Worldwide also provides relocation assistance.  Please submit your resume (in a Word document only please) via our website at www.WaggenerEdstrom.com/careers  Job 3464