Real Estate Property Assistant For Ap / Ar
(Los Angeles, California)

The A/P-A/R position within this high profile real estate property management firm is required to support the management team in all areas of the operation, and to take on any miscellaneous assignments that are requested of them by the management staff. These duties include but are not limited to the following:   

§   Process, batch, code and input operating invoices weekly in Yardi; ensure appropriate backup is maintained

        and attached; submit batch with transmittal to Senior Property Manager for approval.

§   Submit approved transmittal to Accounting Manager for approval and posting.

§   Review invoices thoroughly to ensure billings are in accordance with contracts, purchase orders, work orders

        and packing slips; ensure prior balances are accurate and all invoices are paid timely.

§   Process and print checks, attach checks to invoices with all backup and submit for various required signatures.

§   Prepare monthly janitorial vacancy report

§   Obtain Form W-9 for all new vendors

§   Set up new accounts, as necessary

§   Process yearly 1099's

§   Prepare bank transfer request forms to cover weekly check runs

§   Responsible for timely tenant rent collections

§   Input cash receipts and apply to correct charges

§   Reconcile tenant accounts

§   Run and review aged receivable reports in accordance with schedule established by Senior Property Manager

§   Prepare monthly late fee report

§   Prepare monthly miscellaneous billings for tenants (includes electricity, after-hours HVAC, conference rooms and

        for special tenant services)

§   Make bank deposits, when required

§   Prepare and distribute monthly tenant statements

§   Maintain daily cash balance for all entities

§   Maintain supply order backup for attachment to invoice

§   Keep purchase order log current

§   Ensure all vendors issued a purchase order have current insurance certificates

§   Set up new account vendors

§   Assist in preparation of monthly financial package

§   Assist in preparation of annual budgets

§   Assist in preparation of operating expense recoveries

§   Participate as member of support staff, performing any special projects as required

§   Phone coverage relief for other property assistants

§   Update utility logs (telephone, electricity, water, gas) with monthly bills