Procurement Specialist
Oregon Public Employees Retirement System (Portland, Oregon)

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PROCUREMENT SPECIALIST

$3,437 - $5,026/Month

GENERAL INFORMATION

The Oregon Public Employees Retirement System (PERS) is seeking an experienced Procurement & Contract Specialist 2. This is a full-time, limited-duration position, located in Tigard. This position is represented by the Service Employees International Union (SEIU)/Oregon Public Employees Union (OPEU). If selected for the position, you must provide documentation of your eligibility to work in the United States. Applicants will be subject to a Computerized Criminal History for a thorough background investigation. Adverse background data may be grounds for immediate disqualification. The pay on all announcements may change without notice.

BENEFITS

Employment with PERS will afford you a variety of generous benefits. The link below will take you to a list of benefits we offer with employment:  State Benefits Page

Information about PERS may be obtained by visiting the web site:  www.oregon.gov/pers.

TO QUALIFY

Your PD100 application form and resume (optional) will be reviewed to verify that you meet the qualifications stated in this section (be specific in describing your experience).  To receive credit, your application form must clearly show that you have:        

MINIMUM QUALIFICATIONS

Four years experience in the procurement of goods and services through purchase orders and contract agreements; or experience putting together or administering standard contracts or agreements.

Two of the four years must have included deciding and writing specifications for the purchase of goods and services or developing and administering service contracts.

A Bachelor’s Degree in Business or Public Administration, or a related degree that included course work in general business management, contract or business law, accounting, finance or economics can substitute for three of the four years. To receive credit for required courses, you must submit a photocopy of transcripts.

If you qualify, please see “THIS IS THE TEST” section of the announcement.

PURPOSE

Serve as a procurement specialist for PERS. 

MAIN DUTIES

Possesses and provides procurement expertise to the agency. Administers DAS and PERS contracts.

Ensures compliance with the Oregon Public Procurement Code, The Oregon Disadvantaged, Minority, Women and Emerging Small Business Enterprises Statute, Oregon Attorney General’s Model Public Contract and Legal Sufficiency Rules and the DAS Contracting Rules and Policies.

Advises program managers and staff on preparation of contracts, agreements and solicitations. 

Develops complex and varied contracts and other procurements within the Agency.

Assists in providing training to other Procurement Section staff on purchasing requirements and techniques as needed.

   Assists in ensuring vendor compliance with terms of contracts and that payments are made in accordance with signed agreements. 

   Researches, identifies and resolves contract and other procurement problems. 

   Compares contractor or vendor invoices against agreed deliverables for payment.

   Works to develop in depth budget proposals and projections related to agency contracts and procurements. 

   Works with ISD staff to assist in development of accurate Information Technology expenditure needs and projections. 

   Assists the in the development and maintenance of cost allocation related to contracts and other expenditures.

Assists in identifying operational strengths and weaknesses, or areas of non-compliance with policy, rules or procedures.  Recommends corrective action as needed. 

WORKING CONDITIONS

Typical non-smoking, air-conditioned office environment. Occasional after-hours and/or weekend work is required, particularly during fiscal year-end closing and during calendar year-end interest distribution. Deadlines can cause fluctuating workloads and job demands. The use of personal computers and printers will be required. Occasional daytime and overnight travel. Essential job duties must be performed with or without reasonable accommodations.

THIS IS THE TEST

ATTACH YOUR ANSWER(S) TO THE FOLLOWING QUESTION(S):

Use a separate sheet of paper. Write down any work experience (paid or unpaid) and training that you have which is related to each question. Limit your answer to each question to no more than one (1) page. Number your answer(s) to agree with the question(s). Your application will not be accepted if it is incomplete.

TEST QUESTIONS:

1.             Describe your training and experience in negotiating, developing, administering, amending and evaluating service solicitations, contracts and agreements. State if your experience was in a public or private setting.

HOW TO APPLY

MAIL or DELIVER completed application materials: signed and dated application form PD100, resume (optional), and any answers to test questions to:

            PERS Human Resources

            11410 SW 68th Parkway

            PO Box 23700

            Tigard, Oregon 97281

FAX your materials to 503-598-0262

EMAIL your application materials to PERS.JOBS@state.or.us.  Type the announcement number (LE080149) in the subject line and attach all documents to the message. Transcripts and/or Form DD214/DD215 (for Veteran’s Preference points) must be received by April 29, 2008 to complete your application if sent via mail or fax.

Applications must be received by April 29, 2008 and must be complete and legible. PERS Human Resources is unable to verify receipt of applications of mailed or faxed applications due to the high volume of applications received. PERS cannot be responsible for material that are misdirected, late, illegible, or missing as a result of transmitting by fax, e-mail, or lost through the mail. No exceptions will be made.

Copies of the application forms and job announcements can be obtained from:

The state jobs website:  www.oregonjobs.org; or PERS website:  www.oregon.gov/pers or

PERS Human Resources, 503-603-7794.

NOTE: If you have a disability and need an alternative format in order to complete the application (Form PD100), you may call PERS Human Resources at 503-603-7794, or TTY 503-603-7766 for the hearing impaired between 8 a.m. and 5 p.m. to request the alternative format needed.

SUBMIT only the required materials. Reference letters or work examples should be kept for interviews.

Keep a copy of your application for job interviews; copies will not be provided.

AFTER your application materials have been reviewed, you will be sent a notice by mail advising: a) if your application was accepted, or b) if your application was not accepted. If you have questions about the results, you may request a review.  Review requests must be submitted in writing and must be received within 10 days from the date listed in box 1 on the Application and Examination Notice.  Additional information cannot be submitted with your review request. However, if your application was not accepted and if the recruitment is still open, you may submit a new application as long as it is received in our office by the close date.

Accommodations for interviews will be provided to individuals with disabilities upon request.

PERS is an Equal Opportunity Employer