Hr Administrative Assistant
Todays Staffing 

This job posting has expired.

You may wish to try a search for HR Administrative Assistant

Or visit the FlipDog home page
 

Todays Office Professionals has a need for a

Human Resources Administrative Assistant in the Downtown area!

POSITION OBJECTIVES:  This position requires an employee to support and manage specific administrative responsibilities for the HR department.   

EFFECTIVE DATE: January 1, 2008

ESSENTIAL FUNCTIONS: 

HR General -- Administrative
1. Answer HR inquiries, log-in visitors, order supplies, assist with filing, and distribute department communications as needed
2. Maintains professional, organized appearance of department
3. Maintain HR department calendar of meetings, key initiatives, and vacations
4. Coordinate HR conference calls, WebEx sessions, and meetings
5. Posts, updates, archives, audits and maintains HR documents on intranet and in HR public folders
6. Support and coordinate MPS Perks Program communication and distribution
7. Administer parking program for Jacksonville, assigning parking and deactivating parking as needed as well as review vendor bills for approval
8. Create and maintain step-by-step processes for all responsibilities

Business Unit Support
9. Regularly post staff openings on internal and external job boards
10. Administer and maintain staff new hire background checks
11. Manage staff new hire applicant tracking process and input all required EEO data into order board and send postcards as required
12. Create and distribute new hire packets to business units as needed
13. Administer Profile XT staff candidate assessment tool. 
14. Support and coordinate MPS Perks Program communication and distribution
15. Administer parking program for Jacksonville, assigning parking and deactivating parking as needed as well as review vendor bills for approval

Benefits Support
16. Creates and mails enrollment packets
17. Compiles HSA packets
18. Administers Sams Club membership for Group Services employees
19. Distributes Monthly Wellness Newsletter via email and Knowledgespring

This list of "Essential Functions" is not intended to be limiting.  The Company reserves the right to revise this job description as needed to comply with actual job requirements.

ADDITIONAL FUNCTIONS:
1. Provides backup support to HR File Administrator
2. Provide administrative and project related support to HR directors
3. Ensure branch compliance with required federal and state posters, updating as needed  and ensuring compliance in new branches
4. Assists HRIS department with data entry as needed.

MACHINES/EQUIPMENT/TOOLS USED:
Computer, Phone, fax, copier, printer

QUALIFICATIONS:
1. Formal Education: High School Diploma or equivalent, Some higher education recommended
2. Skills:
 Ability to organize, prioritize, and manage work flow in a fast-paced environment
 Ability to manage competing tasks and demands and can work with frequent change, delays or unexpected events
 Attention to detail in composing and proofing written communications
 Excellent communication skills, both oral and written (spelling and grammar)
 Ability to maintain a high level of confidentiality
3. Experience: 
 Prior corporate and/or HR department experience

4. Technical Skills/Other:
 Proficiency with Word, Excel, Powerpoint and other Microsoft Office Suite software
 
WORKING ENVIRONMENT: 
Indoor office

REPORTING RELATIONSHIP:
Reports to:  Director, Human Resources