Hr Administrative Assistant
Keithley Instruments Inc. (Cleveland, Ohio)

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With over 60 years of measurement expertise, Keithley Instruments Inc. (www.keithley.com) has become a world leader in advanced electrical test instruments and systems from DC to RF (radio frequency). Our products solve emerging measurement needs in production testing, process monitoring, product development, and research. Our customers are scientists and engineers in the worldwide electronics industry involved with advanced materials research, semiconductor device and wafer characterization, and the production of end products such as electronic assemblies or portable wireless devices. The value we provide to our customers is a combination of precision measurement technology and a rich understanding of their applications to improve the quality, throughput, and yield of their products.

Keithley is currently seeking an HR Administrative Assistant for our Solon, Ohio offices.  This position will perform duties to provide clerical and administrative support to the Human Resources Department, and will act as the primary back-up for the receptionist function for the Company.  

SPECIFIC DUTIES:

1. Maintains employee information by entering and updating information into the human resources database (Oracle) and resolves any discrepancies that may arise.

2. Assists Human Resources Manager with recruiting activities:

Follows the requisition process from start to finish to ensure that requisitions are received and approved Responsible for posting job openings internally and externallyCoordinates interview schedules for internal and external candidates Prepares and sends out offer letter packages Conducts reference checks.

3. Processes new hires and termination paperwork.

4. Prepares exit interview check lists for employees leaving the company.

5. Maintains employee confidence and protects operations by keeping human resources information confidential.

6. Responsible for maintaining complete and accurate records of the company’s leased vehicle fleet.  

7. Researches, compiles and maintains a variety of employee and/or departmental information including organization charts.

8. Performs a variety of administrative duties such as copying, supply replenishment, processing and filing of documents as well as document distribution to department members.

9. Sends a variety of correspondence to applicants and employees.

10. Gathers and maintains various employee and department records and information using Microsoft Word, Excel or Powerpoint.

11. Answers routine employee questions concerning HR related questions.

12. Prepares reports as needed.

13. Reviews reports or other source documents for accuracy. Identifies and potentially corrects errors depending on the nature of the project.

14. Coordinates various aspects of HR sponsored activities for employees.

Knowledge and Experience: 

High school education or equivalent.At least 1 year experience in phone/receptionist position preferred At least 3 years experience in an administrative support function, preferably in an HR  environmentA thorough understanding of databases, preferably Oracle. Intermediate level of proficiency in Microsoft Office Suite products (especially Excel).

 Physical Requirements: 

Must be able to hear and speak clearly and able to communicate with all levels of the organization.Must be able to sit for periods of time while on the switchboard

 Other: 

Strong interpersonal and personal presentation skills to interact with internal and external customers. Adaptable to changing priorities in a fast paced environment. Ability to multi-task well. Expectation to exercise discretion and use good judgment and initiative in completing tasks. 

Keithley Instruments has an outstanding benefits program that includes medical, prescription, and dental plan, life and AD&D insurance, 401K with company match, pension plan, educational reimbursement, flexible spending accounts, short and long term disability, stock purchase plan, profit sharing, vacation days, personal days, and 11 paid holidays.

For immediate and confidential consideration, please mail/fax/email a current resume to: L. Fischer, Keithley Instruments, Inc., 28775 Aurora Road, Solon, OH 44139. Fax No. 440-498-2664; Email: lfischer@keithley.com

EOE