Financial Analyst (banking And Treasury Operations Manager)
City of San Jose (Silicon Valley/San Jose, California)

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About the Department

The City of San Jose Finance Department has an operating budget of $15.4 million this fiscal year and consists of approximately 140 employees. The Finance Department's mission is to manage, protect and report on the City of San José's financial resources to enhance the City's financial condition for our residents, businesses and investors.

The organizational structure consists of the following units:
- Accounting
- Administration
- Purchasing
- Revenue Management
- Treasury

Position and Duties

The City of San Jose Finance Department is seeking to hire one Financial Analyst (Banking and Treasury Operations Manager) in the Treasury Division. The Treasury Division consists of three primary functions including Investments, Cashiering and Payment Processing, and Debt Management. The Financial Analyst is a key member of the Treasury Division management team and may be assigned to provide management in any of the functional areas. The Finance Department is an active participant in a citywide effort to improve customer service and operational efficiencies through strategic planning and objective measurement of performance. The successful Financial Analyst candidate will be an integral partner in that effort.

Under general direction from the Principal Investment Officer, the Financial Analyst is responsible for assisting in the overall management of the Cashiering and Payment Processing program including duties such as:

Managing and supervising three (3) direct and ten (10) indirect reports ranging from clerical support positions to Accounting Technician (para-professional) positions. Managing resources dedicated to citywide cashiering and payment processing activities, periodic report production and projects. Reviewing, implementing, and analyzing the City's banking contracts (including but not limited to general banking, merchant card services, lockbox services, securities custody services, etc.) Reconciling visible codes for counter payments on a monthly basis and work out discrepancies with the payment processing and cashiering staff. Reviewing and making recommendations on ways to improve service delivery efficiency for payment processing and cashiering services to the public and other departments/divisions. Managing the deposit control process. Managing City-wide credit card process/procedures and implement ongoing improvements including monthly account reconciliation. Supporting proactively VAX system conversions: Business Tax to Integrated Billing System (IBS), Fire to Amanda, Administrative Citations to Revenue Plus, Multiple Housing to Amanda, and Off-Sale Alcohol Permits to Amanda. Managing ongoing consolidation of cashiering functions from other departments into the City cashiering suite upon direction by Director of Finance. Reviewing, making and implementing recommendations for improvements to monthly reporting of major revenues. Auditing periodically cash handling procedures and controls at off-site locations and formulating and implementing improvements. Reviewing and providing advice on Budget proposals for Cashiering and Payment Processing sections. Assisting in the Banking and Custodial Services Request for Proposal process and implementing a transition to a new bank(s) if necessary. Providing back-up to the Investment Unit related to daily investment activities, including the review of daily cash balances and purchasing securities as necessary. Other duties as necessary.

Minimum Qualifications

Any combination of training and experience equivalent to:

Education: Completion of a Baccalaureate Degree from an accredited college or university in Business, Finance, Accounting, Public Administration, or a closely related field including a minimum of eighteen semester units of advanced college course work in a combination of the following: Business or Governmental Finance, Accounting, Economics, Statistics, Quantitative Methods, or Governmental Financial Management. A Masters Degree in Business or Public Administration, Finance, or other related field is highly desirable.

Experience: Four years of increasingly responsible professional level analytical and/or operations experience in financial, fiscal or quantitative work is required.

License/Certificates: Possession of valid California driver's license may be required for some assignments.

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will not prepare or file a labor condition application with the Department of Labor.

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise: Education and knowledge of financial management including: Banking operations, payment processing, government financing, budgeting and accounting theory and practices, principles and practices of municipal finance, business statistics, and general economic principles.

Job Expertise: Management of Municipal/Private Finance including demonstrated success and experience managing Treasury operations in the areas of banking operations, payment processing, and cashiering.

Analytical Thinking: Demonstrated success and experience developing and managing complex financial processes and operations in a team environment. Ability to plan, organize and prioritize work activities.

Supervision: Experience supervising, training, leading, mentoring, completing performance evaluations, and providing career development to staff.

Computer Skills: Ability to use relevant computer software applications such as Microsoft Access, Excel, Word, PowerPoint, and Outlook (email & calendar).

Communication Skills: Ability to communicate sensitive information, the ability to train others, and the ability to produce written materials such as emails, memos and reports with clarity.

Team Work & Interpersonal Skills: Ability to develop and maintain good working relationships with colleagues in all levels of the organization; ability to interact empathically with internal and external customers; ability to effectively resolve conflicts.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application, resume and answers to the job-specific questions. You must answer all job-specific questions and complete the Education/Work History section of the application in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the positions will be forwarded to the interview phase of the selection process.

YOU MUST COMPLETE THE FOLLOWING QUESTIONS DURING THE ONLINE APPLICATION PROCESS TO BE CONSIDERED FOR THIS POSITION:

1. Describe your experience developing and managing complex financial processes and operations in a team environment. Include your approach to planning, organizing and prioritizing work activities. Examples provided should directly relate to the position in which you are applying (Banking and Treasury Operations Manager).

2. Please describe your supervisory experience and include the scope of your responsibilities (i.e. number of management and non-management employees (direct and in-direct reports), employee training and safety, assigning work, evaluating performance, team building, etc.). Please also include what you have done to provide growth opportunities for the employees you directly and indirectly supervise.

3. Indicate your level of proficiency using the software/computer applications listed below. Please only use none, proficient, highly proficient, and expert when describing your capability level.
a. Microsoft Word
b. Microsoft Excel
c. Microsoft Access
d. Microsoft PowerPoint
e. Microsoft Outlook

Employees in this classification are represented by City Association of Management Personnel (CAMP).

To access the online application, please click on the following link: http://www.sanjoseca.gov/cityjobs/. Next click on "Prospective Employees". Then click on "Job ID 1454". Once you click on "Apply Now" the system will prompt you on how to apply for the Financial Analyst (Banking and Treasury Operations Manager) position.