Executive Assistant To Ceo
VHA Inc. (Dallas, Texas)

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Description
VHA Inc., based in Irving, Texas, is a national health care provider alliance that provides an innovative approach to clinical improvement, industry-leading supply chain management services and supports the formation for regional and national networks to help members improve their clinical and economic performance. With 16 offices across the U.S., VHA has a track record of delivering proven results in serving 1,400 hospitals and more than 21,000 other health care providers.

Founded in 1977, we are dedicated to the success of not-for-profit, community-based health care. To help our members meet the needs of their communities, our mission is to improve members’ clinical and economic performance. We deliver on our mission by providing industry-leading clinical improvement services, supply chain management services and facilitating the development of member networks to drive sustainable results.

EXECUTIVE ASSISTANT TO CEO

Location: Irving – Las Colinas, Texas

This role requires a professional and reliable individual with high standards and integrity to serve as a confidential Executive Assistant to the CEO. Accountable for challenging and complex assignments that require tact, independent judgment and action to support the CEO in a wide variety of areas. Represent the company in a positive way in every aspect of their position with the ability to provide superior customer service and maintain cooperative working relationships. A dedicated, confident individual will thrive in this energetic, rewarding and high-intensity environment and work with minimal supervision.

Responsibilities:

Develop a positive rapport with internal and external customers to manage the executive’s schedule

Responsible for assignments which may be confidential and time-sensitive requiring professionalism and a high degree of judgment and initiative

Act as liaison between the CEO and Executive Management Team

Take initiative and find new ways to successfully complete a variety of significant, time-sensitive projects

Coordinate and schedule meetings, multiple projects and activities for CEO and company staff

Organize and plan quarterly Board meetings, committee meetings, regional office meetings, Midyear meeting, Annual Kick Off event, conferences and off-sites

Handle all logistics and administrative issues associated with support of the CEO, including Board meetings, event planning, travel preparation and follow up, CEO briefings, and office management

Work closely with the executive management team to facilitate communication and ensure timely and efficient information flow to and from the Office of the CEO

Organize and lead the quarterly Administrative Professional Team meetings

Manage day-to-day calendar and activities for the CEO and assist in business planning and time management

Create and manage master calendar of events for company, organize community events, and represent CEO on various committees

Prepare presentation materials for high level meetings, conferences, and other high-level events

Draft meeting minutes and monitor various reports submitted to the CEO by Senior Management

Manage and direct work for professional administrative team

Requirements
Bachelor’s degree highly preferred and minimum ten (10) years of executive level administrative experience in a large to medium organization

Requires a high level of organizational skills including experience in meeting and travel planning, research, prioritizing and coordinating schedules and resources on a broad range of tasks

Ability to maintain confidentiality, diplomacy and discretion in all dealings with clients and staff

Ability to prioritize challenges/tasks and effectively and efficiently manage time

Effectively balance multiple priorities by utilizing superior project management skills

Possess highly developed interpersonal skills and communication skills with the capacity to cooperate and build constructive relationships at all levels of interaction, both internal and external to the company

Proactively seek to optimize the CEO's time, making recommendations regarding internal workflow and streamlining company operations

Must have the ability to think strategically, “big picture,” recognizing impact of decisions on the Company and pay attention to details

Must be able to communicate articulately, clearly and concisely (verbal and written) and know what, when and how to communicate depending on audience and subject matter (sensitivity and timing)

Requires a strong, dynamic working style, collaborator and a team player

Superior project management skills to effectively balance multiple priorities for Administrative Professional Team

Poised and professional attitude with a 24/7 mentality and able to work flexible hours, extended hours, weekends as necessary and also may require limited travel

Ability to exercise good judgment and maintain confidentiality on a wide spectrum of topics and issues for which discretion is required

Strong MS Office skills, a stable professional background, and a polished presentation are vital for this role



VHA, Novation and Provista are committed to equal employment opportunity. We offer a drug-free work environment to all qualified applicants without regard to race, religion, color, sex, age, national origin, sexual orientation, disability, marital status, veteran status or any other category protected by applicable law. Equal employment opportunity includes hiring, training, promotion, transfer, demotions and termination.

VHA offers an exceptional employee benefits package that includes:

Company-wide Incentive Program
401(k) Savings Plan
Medical Plans
Dental Plans
Vision Plan
Health Care Spending Account
Dependent Care Reimbursement Account
529 College Savings Plan
9 Company Paid Holidays
Paid Time Off (PTO)
Paid Time Off Purchase
Short-term Illness Coverage
Long-Term Disability
Long-Term Care
Paid Parental Leave
Adoption Reimbursement
Tuition Assistance
Employee Assistance Program
Business Travel Accident Plan
Life Insurance with Accidental Death/Dismemberment Coverage
Supplemental Life Insurance (Optional)