Executive Assistant/legal Secretary
ABM Industries (Houston, Texas)

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JOB SUMMARY - KEY RESPONSIBILITIES & DUTIES:

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The Executive Assistant/Legal Secretary will provide administrative support for ABM's labor and employment law group located in Houston, TX.

o Administrative support for labor and employment group.

o Word processing: proof read, edit and finalize briefs for the government agencies; prepare and attach exhibits; draft correspondence to government agencies and retain counsel and retained counsel

o Maintain chronological files for 4 attorneys

o ”Office manager” type responsibilities including ordering office supplies and managing case flow.

o Field phone calls when attorneys are unavailable.

o Enter new matters and settlement/case resolution statistics into MS Access database.

o Prepare reports on group case activity and case cost metrics

o Process invoices, check requests, and expense reports

o Make Travel arrangements

o Other job related duties as assigned.

POSITION REQUIREMENTS:

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Education/Training:

o Bachelor’s degree, paralegal certification or 2-3 years related employment experience

Job Knowledge/Experience:

o Strong Attention to detail

o Knowledge of Microsoft Word, Excel, Access, and Power Point,

o Ability to work independently

o Ability to work under deadlines.

o Ability to handle competing priorities.

Language/Writing/Communication Requirements:

o Excellent oral, written and interpersonal communication skills