Administrative Assistant
(New York City, New York)

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General Description- To provide administrative support to Project Management teams and to support general office admininstration within growing Construction and Real Estate firm in Midtown Manhattan. 
 

Responsibilities include:

Answer phones, direct calls and take accurate messages and relay them as required

Assist in scheduling meetings and preparation for the meetings Assist in Project Managers'  correspondence

Assist in Project organization and administration Maintain business files

Maintain in and out communication

Maintain administration and organization of office digital filing system

Assist in the preparation and administration of contracts and other project documentation Assist project management team in maintaining proper insurance with appropriate logs Assist in the organization of governmental filings including follow up of team members

Maintain records and logs of required paperwork

Assist Project Managers where required

Assist in the preparation and distribution of reports to clients

Assist in the preparation and distribution of monthly requisitions

Follow up on missing workflow Prepare expense reports where requested

Assist other Administrative assistants as required Provide backup to Receptionist as required

Any other assignment as required