Communications Coordinator
West Pharmaceutical Services Inc (Philadelphia, Pennsylvania)

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West Pharmaceutical Services, Inc. is a global manufacturer of components and systems for injectable drug delivery, including stoppers and seals for vials, and closures and disposable components used in syringe, IV and blood collection systems. The Company also provides products with application to the personal care, food and beverage markets. Headquartered in Lionville, Pennsylvania, West Pharmaceutical Services supports its partners and customers from 50 locations throughout North America, South America, Europe, Mexico, Japan, Asia and Australia.

Our Corporate Communications group has an immediate opportunity for a Communications Coordinator.  This individual will be involved with communications programs that touch West’s customers and employees globally. Other points of contact include suppliers and vendors. The Communications Coordinator is also responsible for the departmental administrative functions described below.

 

The Communications Coordinator must understand the basic concepts of advertising, public relations and communication processes and be capable of setting up and tracking production schedules for complex projects.

 

Responsibilities include:

 

Trade Show Tabletop Exhibits

Organize meetings with marketing managers to review the objectives of the exhibitPerform administrative functions related to the eventPacking and shipping exhibit materialsMay require travel to events

 Global Advertising Activities

Send insertion orders and ad materials to the publishersEnsure that profiles, banner ads and other premiums associated with an ad are completed and submitted as scheduled

 West Educational Series

Administer scheduling, invitations and logisticsMaintain database of registrants and make follow-up callsNegotiate and organize logistics, meals, meeting roomsAttend event and participate in pre-event set-up and activities on the day of the event

 Other Activities

Serve as a member of the annual shareholders’ meeting teamDevelop and produce public relations activities reportsMaintain global events scheduleMaintain global advertising scheduleDistribute and archive trade publicationsSupport PowerPoint presentation development

 General Administrative Responsibilities Include:

Administer the department’s invoices and P-Card transactionsAdminister the department’s databasesAdminister shipping and distribution of sales and marketing materials to internal and external audiencesPurchase office supplies for the departmentHandle incoming and outgoing mail and other correspondenceSchedule meetings, often with senior-level executivesMaintain inventory of sales and investor kitsMaintain various filing systems

        

Qualified candidates must have a minimum of three years agency, public relations or marketing experience, have excellent proof reading skills, be proficient in Word, Excel and Power Point and be eager to learn other specialized programs.

 

The candidate must be detail oriented, be a team player and must be able to participate in several projects simultaneously, most of which have firm deadlines.