Administrative Support Assistant
District of Columbia Public Library (Washington, Washington DC)

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Functions: The incumbent serves as an Administrative Support Assistant (office automation) and provides administrative support to the Chief Librarian, Executive Officer, and other senior management staff in carrying out the day-to-day operations of the Chief Librarian's Office. The incumbent maintaints strict confidentiality in performance of all matters related to the work of this position; receives all correspondence for the Office of the Chief Librarian; establishes and maintains a correspondence tracking system to ensure that deadlines are met; rviews outgoing correspondence for clarity, consistency, completeness and compliance to organization policy; coordinates the preparation of the Chief Librarian's "News" communiction disseminated to all DCPL staff on a monthly basis; greets all visitors to the Chief Librarian's Office and answers the telephones, screening all calls and routing them to the appropriate staff; answering general procedural or administrative questions and referring the more difficult or complex questions to the appropriate staff; controls the Chief Librarian's calendar , scheduling meetings and appointments without prior approval; attends meetings, as requested, and takes notes and arranges for staff to follow through on actions or commitments form the meeting; arranges travel arrangements for the Chief Librarian and makes arrangements for meeting sites, space, speakers etc. that support eh activities fo teh Chief Librarian or Executive officer; as requested, queries databases and develops reports and assembles statistics using the appropriate type of software, such as spreadsheets, PowerPoint, Access, or other software; maintains and controls a wide variety of files including receipt, review of contents, developing files, filing and file maintenance. Performs a number of office duties and responsibiliites such as serving as timekeeper, managing the government credit card process for the office, coordinating the purchase of equipment and supplies and serving as a PASS Super User and Time and Attendance Super User, etc. Performs other related duties as assigned.

Qualification Requirements: Candidates must have one (1) year of specialized experience equivalent to the next lower grade level. This experience must demonstrate that it equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Ranking Factors: The following ranking factors will be used inthe evaluation process. All applicants must respond to the ranking factors on a serparate sheet of paper. Please send as an attachment to your application. You may refer to any experience, education, training, awards, outside activities, etc. that include the degree to which you possess the job related knowledge, skills, and abilities described in the ranking factors.

KSA#1: Ability to work and communcate effectively with internal and external cutomers and high level officials, including the ability to communicate effectively at all levels orally an in writing.

KSA #2: Knowledge of standard administrative work practices for maintaining files, preparing correspondence, prioritizing work, meeting schedules and deadlines.

KSA #3: Knowledge fo grammar, spelling, punctuation and required formats sufficient for composing and reviewing correspondence and consolidating reports.

KSA #4: Expert skill in operating a personal computer and various word processing and software packages, specifically Microsoft office applications, internet searching and email.

To Apply: Submit a DC Government Application Form, response to KSA's and resume to the Human Resources Department, Room 423, Martin Luther King, Jr. Memorial Library, 901 G Street, N.W., Washington, D.C. 20001 or email to hr.dcpl@dc.gov For more information and to obtain an application, go to www.dclibrary.org