Administrative Coordinator
Sirona, USA LLC (Charlotte, North Carolina)

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Sirona is one of the world's leading manufacturers of dental equipment -- developing, producing, and marketing a full range of advanced treatment centers, imaging systems, handpieces, hygiene systems, and dental CAD/CAM systems.  We draw upon more than 125 years of experience and extensive global expertise via our 22,280 employees located around the world.  Today, Sirona products are widely used by dental practices, clinics, and laboratories in over 100 countries.

One of the key factors in the success of any company is the dedication and commitment of its workforce. We employ some 1,250 staff worldwide, equipped with specialist knowledge and a wide range of "soft" skills. Integrating our employees fully into the corporate culture, fostering a sense of individual responsibility and offering them opportunities for personal development - these are priorities of the highest order.

The Sirona workforce is expected to display a high degree of motivation, dedication and flexibility. They draw the strength they need from their participation in the constant redefinition of the company and its role. Staff and management share a common vision of Sirona as the world's leading provider of solutions in dental medicine: living out that vision is the daily reality of the workplace.

Sirona has a full-time position open for an Administrative Coordinator at their Charlotte, NC facility.

SUMMARY

Relieves management of administrative detail, coordinates work flow, updates and chases delegated tasks to ensure progress to deadlines, takes initiative in management’s absence, and keeps projects on schedule by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

·         Communication

o        Compose correspondence/reports for own or management’s signature

o        Arrange essential mail in priority action order for management

o        Check deadlines on incoming requests and put preliminary work in play

o        Process replies on own initiative or from management’s dictation or notes

o        Research, draft or abstract reports

·         Appointments/Meetings 

o        Maintain calendar; ascertain which events require management’s presence

o        Fix commitments to maximize management’s time efficiency; Allow decision/desk time

o        Prepare agenda in advance and arrange meeting facilities when management chairs meetings

·         Confidentiality

o        Perform to earn management’s full confidence

o        Assure discreet handling of all business

·         Visitors - Arrange amenities as needed

·         Travel

o        Arrange travel

o        Prepare itinerary, trip file and supplies

o        Prepare expense report tools for management

o        Complete expense reports after trip

·         Routinely re-order department supplies

·         Projects

o        Handle administrative detail

o        Seek greater role in projects within administrative and other areas of competence

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience                                                                                                 

·         Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

·         Experience in an executive assistant role is a plus.

Computer Skills                                                                                                                       

To perform this job successfully, an individual should have knowledge of Microsoft Office products.

Sirona Dental Systems LLC is an Equal Opportunity Employer and complies with applicable employment laws. M/F/D/V are encouraged to apply.