Administrative Assistant Ii
Central Ohio Transit Authority (Columbus, Ohio)

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Our Vision at Central Ohio Transit Authority is to be the transportation provider for central Ohio with safe, reliable, convenient, affordable and user-friendly transportation for every resident and visitor. Our Mission is to deliver superior transportation services and conduct our business in a courteous and ethical manner. Our Desire is to provide an environment where employees are proud and devoted to work and are productively engaged as mutual partners in the achievement of the Authority's goals. COTA is committed to excellence! 

The Central Ohio Transit Authority (COTA) is positioned at the beginning of a new era for transit in central Ohio.   In November, 2006 the voters of central Ohio approved a 10-year renewable sales and use tax levy.  COTA will begin receiving the additional revenue in April, 2008.  This community support will make it possible to put COTA's Long-Range Transit Plan into action.   Working closely with the community, COTA will implement its ambitious plan to build an effective and responsive transit system for a growing region.

We are looking for an Administrative Assistant II, who will be responsible for providing comprehensive clerical and administrative support to the Vice President of Operations.

Basic responsibilities:

·       Serves as liaison for the VP of Operations providing good customer service and maintaining frequent interaction with the VP's direct reports, Division staff, represented employees, Board Members, government officials, and the public.

·       Disseminates executive delegations and decisions to staff.  Develops correspondence, presentations, meeting materials, reports, statistical analyses, employee recognition, and Division surveys.  Develops customer service strategies and techniques.  Oversees reports to ensure conformity with deadlines/standards.  Manages tracking reports and grievance logs.

·       Coordinates travel for the VP. and assists with travel authorization and business expense reimbursement forms.

·       Prepares the agenda for the monthly meeting.  Reviews/edits support documentation for all Division resolutions.

·       Monitors the budget and expenditures.

·       Performs daily activities, including monitoring the VP's mail, filing, scheduling meetings, and responding on behalf of the VP, when applicable.

·       Provides monthly back-up support for the receptionist and performs other duties as assigned.

Qualified candidates must have 3-5 years progressively responsible clerical and administrative experience at the executive level; have excellent verbal and written communication, spelling and grammar, and proof-reading skills; must be able to compose correspondence; must be proficient at standard office practices and procedures, current office technologies, and have the ability to type 60-80 wpm.; knowledge of and experience in MS Office is required (including, Excel and PowerPoint); must maintain the highest level of confidentiality and be team-oriented; must be able to work independently and follow-through on projects in a timely manner. 

Comprehensive benefits package includes: Medical, Dental/Vision, Life and Disability Insurance, Flexible Spending Accounts, & Fitness/Wellness Reimbursement Program!

Interested applicants are encouraged to apply on-line. Resume submissions can be done through Monster.com or emailed to jobs@cota.com.  You may also visit COTA's website at www.cota.com to upload or copy and paste your resume. 

Due to the high volume of resumes received, we will only respond to candidates selected for an interview.

Thank you for your interest in employment opportunities with Central Ohio Transit Authority.