Accounting Manager - Advertising
Hill Holliday (Boston, Massachusetts)

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Hill Holliday is a full service communications agency offering general advertising, media planning and buying, Hispanic marketing, relationship marketing, digital/interactive, design, corporate communications, and more – all under one roof.  Owned by the Interpublic Group of Companies Inc. (NYSE:IPG) the agency is headquartered in Boston, MA with offices in New York, NY, Miami, FL, and Greenville, SC.

Job Title:

Accounting Manager - Billing

Department(s):

Accounting

 

 

Summary:

The Accounting Manager reports to the Director of Client Accounting and supervises the processing of all client billings for the Agency.   This includes both production and media billing.  This person interacts with Account Management, Media, Traffic, Production and the Studio to ensure policies and procedures are followed consistently with regards to job creation, estimates, purchase orders, time sheets, billing to clients and timely job closings. He/she supervises a department of three Billers and one Time Administrator and is responsible for defining work allocations, monitoring performance and the documenting and delivery of annual performance evaluations.

Primary Responsibilities:

Production Billing

Manages WIP inventory with a large emphasis on jobs out of compliance.Regular meetings with Billers, Production and Account Management to ensure that policies and procedures are consistently being followed with regards to estimates, purchase orders, billings to clients and timely job closings.Weekly reporting and distribution of open job status /out of compliance analysis.Review and reconciliation of the monthly recovered expense analysis and billing.Reclassification or write-off of monthly new business/agency WIP charges. 

Media Billing

Management of all media billing activity including print, broadcast, network/cable and online.Regular interaction with Billers, Media Traffic and Account Management to ensure that polices and procedures are being followed to allow for accurate /timely action with regards to authorizations, billings, adjustments and final billings to clients.Prepare monthly unbilled media accrual entry and reconciliation.Generate and report uncleared/discrepant items to the appropriate media buyer. 

General Ledger

Responsible for monthly reconciliation of all job ledger (sub system) journals/activity to general ledger.Prepares various general ledger journal entries and miscellaneous journal postings in Datatech.Manages the process and transfer of monthly inter-company and WIP charges between NY, SF and SC offices.Oversees maintenance and set-up of Job ledger categories in Datatech. 

Other

Assist with Agency and client audits.Preparation of billing information for Client Accounting package.Supervise the Time Administrator and monthly time reporting. 

 

Skills and Experience:

Bachelor's degree with a concentration in Accounting, Finance, or other related field is preferred.5 – 7 years accounting work experience, with 2+ years management experience.Proven organizational skills and attention to detail.Strong communication skills.Good knowledge of computers/various software applications; specifically Excel.